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Site Administrator / Document Controller

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Posted: 12/01/2016
Reference: 736088
Job Type: Contract
Location: High Wycombe, Buckinghamshire, England (map)
Salary: £0 - £0
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Job description
My client is a large building contractor looking for a Site Secretary/document controller for a large project based in the High Wycombe area of Buckinghamshire, the project is on site for 2 years.

The position starts at the end of February - the hours of work are 7.30am to 4.30pm Monday to Friday, rate of hourly pay is negotiable for the right person.

My client is looking for someone who has worked on a large construction project as a secretary previously and who has the knowledge and experience of using 4Project EDMS system to control the incoming and outgoing site drawings.

Document control of the drawing library using 4Projects
Filing of drawings manually 
Issuing drawings to site
Managing diaries and making appointments 
Booking rooms and travel arrangements 
Maintaining Meeting Room bookings
Preparing and distributing papers and documents for meetings 
Taking minutes at meetings as and when required
Dealing with post – both incoming and outgoing
Drafting letters and other documents, such as PowerPoint presentations 
Maintaining filing systems 
Answering the phone and answering queries / messages
Photocopying and printing 
Payment Processing
Formulating & Maintaining Payment Logs
Scanning and uploading all incoming/outgoing correspondence – e.g. emails, letters, contracts, payments, Purchase Orders, Site Induction Records, labour, document transmittals, QA
Logging of all Goods Received Sheets 
Hospitality, meet and greet 
Upkeep of Sub-Contractors details
Control of snagging system, entering/clearing/distributing snagging sheets
Ensuring Day File is seen by all staff
Compilation and maintenance of labour records
Logging all temporary staff timesheets
Manage office stationary, office equipment and IT

IT Skills: Word, Excel, Outlook, PowerPoint, 4Projects EDMS system

If you have the skills and experience for this role then please send your CV to kat.bishop@fusionpeople.com
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Kat Betts