Specialist recruitment expertise

FM Administrator

Key information
Posted: 21/01/2016
Reference: 736384
Job Type: Permanent
Location: Blackburn, Lancashire, England (map)
Salary: £17000 - £18000
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Job description
We are recruiting for an Administrator to be based in Blackburn. This is a permanent full time role working 40 hours per week. On offer is a competitive salary. The role holder will report to the Senior Administrator.

The role holder will provide administration support to the North West and North East with other administrators to process and post timesheets weekly into SAP and price reactive works, approve with managers and invoice customers on specific contracts.

Main Responsibilities / Duties Include:
  • Enter timesheets received onto master spreadsheet
  • Check an Engineers Job Report is submitted for all jobs entered on timesheet
  • Check time entered on timesheet agrees with time entered on Engineer’s job report
  • Input timesheet into SAP
  • Update spreadsheet and put timesheet in relevant managers folder for signing
  • When timesheet returned from manager, update spreadsheet and file timesheet and engineers job reports in correct folders and scan timesheets into folders for North East
  • Have control of specific contracts for pricing and billing using Planon, SAP CRM, SAP ERP and Coupa.
  • Deal with queries from Customers regarding invoicing
  • Other general shared admin duties from time to time, including opening and distributing mail, franking outgoing mail
  • Answering telephone on overspill from helpdesk


  • Proficient user of MS Office Applications including Word and Excel
  • Ideally a working knowledge of SAP, Planon and Coupa, although training will be given on these applications
  • A professional and courteous manner is required at all times; ability to communicate effectively with colleagues, managers and customers.
  • Excellent organisational skills; the ability to manage and organise heavy workloads, prioritising relevant business needs
  • Excellent interpersonal skills, the ability to understand and liaise with others
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James Sampson

Lead Recruitment Consultant

I undertake recruitment of Facilities Management and Maintenance personnel in the Midlands with my track record in the Industry going back to 2000.

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