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RECEPTIONIST/ADMINISTRATOR

Key information
Posted: 29/04/2019
Reference: 764396
Job Type: Contract
Location: England (map)
Salary: £9.5 - £11.5
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Job description

RECEPTIONIST/ADMINISTRATOR

The Receptionist is a key focal point of the office.  It is essential that all visitors and calls are dealt with in a professional manner.

What are my responsibilities?

  • Welcome and direct visitors promoting a professional and friendly attitude at all times
  • Operate telephone switchboard, transfer calls and take messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay
  • Manage Meeting Room bookings
  • Issuing of building security cards/swipes and updating system and relevant documentation
  • Maintaining regional telephone list
  • Provide administrative support to depts as required
  • Provide photocopying/scanning support to depts as required
  • Housekeeping of reception, post room and goods in areas
  • Liaise with Project Administrators to arrange reception cover for leave
  • Manage diary of Senior managers in a pro-active and efficient manner making independent decisions. Responsible for setting up meetings and schedules and cascading information.
  • Assemble, collate and submit expenses reports for Senior Managers
  • Receive and issue courier and mail items, mail sorting, franking and processing efficiently, ensuring items are despatched in a timely manner
  • Assist Office Manager as  back up for miscellaneous duties as necessary
  • Raise PPE, stationery orders  and office supplies on OneSrm/Spiridon

 

Essential criteria

  • Methodical and organized with excellent communication skills
  • Computer literate and proficient in Microsoft Word, Excel, and Outlook
  • Pro-active and able to work with minimal supervision
  • Accurate and attentive to detail
  • Self-motivated
  • Excellent time-keeping

 

Details

 

  • Croydon, Surrey
  • Temporary contract

 

Please apply as soon as possible or call Olivia on 0117 917 4560

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Olivia Jarrett

Recruitment Consultant

I am a resourcer focusing on Local Authority roles within the South West.
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