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Lettings and Events Officer

Key information
Posted: 16/05/2019
Reference: 764608
Job Type: Contract
Location: London, England (map)
Salary: £0 - £0
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Job description

Job purpose

To plan, organise and oversee the running of events at the GLA’s locations, and to promote these venues to commercial clients to achieve income targets.  This will include the monitoring of statutory compliance and liaison with clients, production teams and other stakeholders.

Principal accountabilities

 Act as the first point of contact, co-ordinate and facilitate events for internal and external clients for the GLA at its locations.

 Oversee the running of all events and activities at the GLA’s locations, taking responsibility for commercial and charity events as well as demonstrations and rallies.

 Co-ordinate and undertake liaison with key stakeholders, including regular contact with contractors, the neighbours of Trafalgar and Parliament Squares, the Metropolitan Police and other statutory authorities to ensure events comply with relevant regulatory requirements and are well managed.

 Promote, market and expand the use of City Hall and Trafalgar Square for commercial events to meet budgeted annual income targets.

 Apply health, safety and security considerations during the planning and implementation of events.

 Provide information sheets and communicate relevant details to the appropriate teams and contractors.

 Supervise contractors to ensure all contracted services are co-ordinated for events.

 Work with internal facility providers to ensure all FM services are coordinated for events.

 Develop and maintain finance and accounting systems, including the generation of reports.

 10.  Participate as a member of the command and control cadre for emergencies and incidents and participate in the out of hours Duty Silver and Silver Support Officer management rota for the GLA’s premises at City Hall, Trafalgar Square and Parliament Square Gardens.

 11.  Carry out the duties of a Greater London Authority (GLA) warranted Enforcement Officer in relation to Trafalgar Square and Parliament Square.

 12.Support the development of guidelines, standards and policies to improve the management of events.

 13.Preparation of reports for senior staff.

 14.Manage staff and resources in allocated to the job in accordance with the Authority’s policies and Code of Ethics and Standards

 15.Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams.

 Person specification

 

Technical requirements/experience/qualifications

 Experience of managing events, functions or hospitality services in a high profile organisation or customer led environment.

 Experience of promoting and marketing high profile venues with a view to extending commercial market activity.

 A good knowledge of health and safety and statutory legislation in relation to facilities management services, and an ability to promote best practice on environmental and sustainability issues. A NEBOSH national general certificate is desirable.

 

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